Freelance / Contract
Europe or US: Must be available across many zones

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Executive Assistant

Initial Short Term Contract to Employment

(100% Remote Work - Some travel may be wanted)


This opportunity is in a rapidly growing, disruptive global tech-startup. This role offers wide variety and exposure to operations of multiple organizations. You’d be working closely key staff. The position is contract and may evolve to employment as the company can coordinate based on jurisdiction.


About us

Holo is a distributed cloud platform that enables our community to earn cryptocurrency by hosting truly peer-to-peer applications on one's HoloPort or personal server. Holo is built on Holochain, our new open source, post-blockchain framework that is faster, massively scalable, and at least 10,000x cheaper! To help fuel our ecosystem, we are also building decentralized Holochain apps and training a developer community to nurture an ecosystem that will build many more.


Where you will fit in:

We are looking for a extremely proactive energizing person who can be both supportive and a driver toward success for extremely busy and opinionated people. You will touch many of the areas of the Holo organization through your daily work with many different team members in all realms of the organization and you will gain deeper understanding of what Holo and Holochain are enabling in the world. You will develop a close working relationship with several executives as you navigate complexities of context, communications and schedules.



  • Help key staff maximize time and prioritize meetings, interviews, follow-ups and work flow both internal and external

  • Remove from  mind-space of key staff items like travel bookings - ensuring workability

  • Enhance company communications and overall integration of key staff work into the operations of the company


What you will do:

  • Provide real-time scheduling support by booking appointments, personal and professional

  • Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations

  • Maintain polite and professional communication via phone, e-mail, and mail

  • Anticipate the needs in order to ensure a seamless and positive experience

  • Filter emails and messages, respond appropriately and prioritize needs

  • Documents follow-up and notes from meetings and assists with next steps

  • Submit expense reports and coordinates with finance and operations to

  • Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.

  • Enhance organizational reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments

  • Publish company communications by gathering questions, assigning for answers, reviewing and editing information; preparing and crafting articles; designing graphic presentation; producing and distributing.


Specific Accountabilities

  • Regular communications

    • Communicate with key staff about upcoming meetings, travel and items needing attention from email

    • Work with key staff to keep work and priorities aligned with his Thriveboard (accountability management) and progress of the organization

  • Filter emails

    • Read and sort messages according to priority

    • Respond to emails as needed/directed by execs

    • Unsubscribe from newsletters that are not directly relevant

    • Archive and label completed messages

    • Forward messages to other team members as appropriate

  • Schedule meetings both with Holo team members and external partners, funders, etc.

  • Schedule travel bookings

    • Coordinate and refer to email messages to book flights & lodging as needed

  • Schedule time for personal well-being

    • Ensure execs have time on calendar for well-being such as rest, eating, (or dancing) & other personal time

  • Record follow-up from events/meetings

    • Take notes from conversations after events/meetings to determine any follow-up needed

  • Submit expense reports

    • Categorize expenses from personal accounts

    • Download account statements as receipts

    • Submit expenses and receipts to Holo AP

  • Gain understanding of technical issues to provide assistance with responses as needed


What you’ll need:

  • Trustworthiness - ability to view sensitive information and share only as needed

  • Prior executive administrative experience

  • Knowledge of Holo and/or Holochain

  • Excellent computer skills

  • Attention to detail

  • Availability to travel

  • Naturally proactive and you create a positive experience for others

  • Availability across multiple time zones and wide variety of hours

  • Ability to juggle competing priorities


Some details about what we offer:

  • Generous salary (National Currency)

  • Generous bonus program (HOT & Holo fuel)

  • Supportive team trial period

  • Regular team meetings (video and in person)

  • Collaborative and inspiring culture

  • Flexible work schedules and vacation

  • Motivated, passionately engaged and evolutionary global teammates

Holo is an equal opportunity employer, and we celebrate our diverse, creative, and collaborative team.