This is a remote-work position; you must be able to work from home or co-working location. Summary: The production assistant supports the conference production team through handling administrative, scheduling and organizational tasks after speakers have been recruited. The primary goal of the position is to ensure that all communication with recruited speakers has been handled completely and flawlessly. The role is an entry level position that can lead to other opportunities at the company, such as a career in conference production. The production assistant is essential to the proper functioning of the production department, acting as the person who crosses all the t's and dots all the i's for the conference producers to ensure that speaker recruitment and all related communications runs smoothly and perfectly. Responsibilities and Duties: The role is a remote work / work from home position requiring that the candidate not only have the proper office setup available but also be a self-starter who jumps right in each day. You will be working with a number of producers, each with their own strengths and weaknesses, tailoring your support to each person's unique situation. Daily communication with the team via email, chat, Slack, and phone is key to staying on top of activity and updates. The role involves a high volume of work that needs to be completed promptly and without error. Example duties include: Sending speaker confirmations and calendar invitations Collecting speaker materials such as presentations, photos and bios Posting materials to internal media asset management system Collecting appropriate professional contact information as needed Updating Salesforce, including correcting errors in the database Scheduling prep calls with panelists, moderators, chairpersons Chasing down speakers when the inevitably fail to show for a call Communicating logistical and arrival information via email Managing VIP reception invite lists, invitations and RSVPs Putting out fires and doing what's needed to get the job done Qualifications and Skills: Ability to use all manner of online software, including Salesforce, Slack, G Suite, Yesware, Asana Perfect grammar and spelling; flawless written communication Excellent organization skills, able to handle multiple projects without confusing them Team oriented communication skills; able to take and give direction with aplomb Self starter and proactive doer who does not go idle waiting to be told what to do Benefits and Perks: Work-from-anywhere culture and infrastructure Results-oriented work environment that is flexible and encourages independence Competitive salary, paid time off, healthcare and benefits package On the job travel to major U.S. cities (optional) Our story: GreenPearl organizes a portfolio of high-end conferences across the U.S. from Seattle to Los Angeles, from Boston to Miami that convene leaders in their field. While primarily focused on real estate events, GreenPearl is branching out into finance, e-commerce, and other sectors. At GreenPearl, you will enjoy a team environment that encourages collaboration and innovation. We are continuously trying new things with our events and are open to experimenting with new formats, topics, technology and more. Headquartered in New York City, we have team members located all over the United States. As we hold conferences across the country, we bring the team together regularly at our events and company retreats.
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