CenterPlace Health
Full Time

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We are looking for a responsible and resourceful Virtual Assistant to join our team. Working remotely, the Virtual Assistant will organize and update files, answer calls and emails, and assist in creating presentation and sales materials. The ideal candidate should be tech savvy, able to communicate through multiple channels, and super organized. The virtual assistant will also be responsible for arranging travel itineraries, flights, and rooms, as well as tracking and managing expenses and payments.

Virtual Assistant Duties and Responsibilities

Answer and direct phone calls; organize correspondence and answer emails

Prepare and organize databases and reports

Manage social media accounts and replies

Handle confidential employer and client information

Take notes or transcribe meetings

Schedule meetings and arrange employer's calendar; schedule meeting spaces and conference rooms

Arrange payments for vendors, travel, and sales expenses

Create purchase orders and track and manage payments

Present excellent customer-service skills to customers and clients

Manage filing systems, update records, and organize documentation

Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations

Virtual Assistant Requirements and Qualifications

High School diploma or equivalent

Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)

Experience with Google Docs, cloud services, and other technology tools

Knowledgeable in technology to communicate via computer, smartphone, or text

Highly organized multi-tasker who works well with fast-paced directions and instructions

Demonstrates excellent time management

Able to organize and manage large amounts of files, tasks, schedules, and information

Self-directed and able to work without supervision

Excellent verbal and written communication skills

Strong customer-service and presentation skills

Able to work nights, weekends, extended hours, and holidays as needed

Nice to Have

Associate's or Bachelor's degree preferred

Two (2) years' previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred